Petra ships generic. This page is the one place to write down what is true for your church — names, clocks, tools, rules — and points to the page where each value is used. Copy it, fill it in, keep it with your team's planning tool; the public runbook stays blank. Policy pages do not carry a second copy of these values.
Petra defaults — already decided; change them in the open (Changelog), not by drifting
Encourage the congregation to sing — the test of every Sunday
No prior rehearsal → no serve (default); exceptions are granted, not assumed
Rehearse the way we serve: house lyrics + confidence monitors at midweek
Confidence monitors, not music stands
Proposed set by the weekly deadline; fixed on Director confirmation (silence = confirmed); keys/charts by the charts deadline
Six song criteria; we avoid secular / generic love songs and singing in God’s voice; 50-title rolling ceiling; one new song at a time; carry one song week to week
People safety first; protection policy outranks worship preference; “must” only for safety, care, or congregational clarity
You must fill in before your first Sunday — the tables below. A blank is a leadership decision still to make, not something a volunteer should guess.
Name the pastor (or delegate), Director, Worship Lead, Song Selector, Tech Lead — and tell the team
Give every teammate the church protection policy and the designated reporter’s name/number; confirm background-check / training requirements (blocking if minors serve)
Link the emergency / evacuation plan; know AED, first aid, exits; name the day-of urgent channel
Record tools (schedule, plan, chat, charts, files) in Tools & Systems; credentials stay out of the repo
Set the weekly clock (below); put service-specific exceptions in that week’s plan
Decide which roles are combined locally and who decides when the usual owner is absent
Confirm the rehearsal-attendance rule and its exception path with pastoral leadership; explain it at onboarding before anyone accepts a schedule
Record licensing coverage and the reporting owner (below)
Walk the runbooks in the building with one experienced leader and one newer volunteer; replace local jargon; check every instruction can actually be followed
Give every teammate: the Playbook, their role charter and handout, the plan link, the weekly clock, and the absence / safety / care contacts
30 days in: ask volunteers what was unclear, missing, or unrealistic; re-check after any incident, gear or leadership change, or church-policy revision
Main room / rehearsal room / green room / tech closet
________
Spare-kit location (SM58, cable, DI)
________
Full tool/room/account table: Tools & Systems. Keep secrets (passwords, private contact info, anything about minors) out of the repo — see Contributing to Petra.
