Availability & Swaps¶
Owner: Director
Blocking out¶
- Keep availability current in the scheduling tool.
- “Maybe” is not a plan — convert to yes/no as soon as you can.
- Extended travel or busy seasons: block early so leaders can recruit.
- Availability means rehearsal and service. If you cannot attend the prior rehearsal, do not accept the slot unless a lead has already granted a named exception (cover, simplify, or release). Disclosure is not permission.
Swap rules¶
- You own finding a qualified replacement (listed for that role on the roster, or signed off by the Worship Lead / Tech Lead) unless leadership releases you. The cover takes the rehearsal and the service.
- Propose the swap in the official tool or designated workflow — not only a side text.
- Swap is not final until both people and the swap confirmer (Director, or the domain lead — see Our Congregation) confirm.
- Last-minute swaps (<24h): phone the Worship Lead, Tech Lead, or Director as appropriate — don’t only post.
Declining a schedule¶
- Decline early; silence creates thrash.
- If patterns of late declines emerge, leaders will talk — not in the group chat.
No-shows¶
- First time: care check + clear expectation reset
- Pattern: may pause scheduling until trust is rebuilt
- True emergency: tell someone as soon as possible; we will cover you
Health¶
If you are contagious or truly unwell, stay home. A thin band beats a sick room.
https://theonize.github.io/petra/02-scheduling/availability-and-swaps/
